The importance of indexing can be explained with the help of the following points: Simple. An office generates, receives and sends many documents everyday. ... Our electronic filing system has been helping companies cut costs and boost efficiency for over 15 years. the name by which a record is stored and requested. different document types within the agency. In this filing alphabetical index is required. Document indexing can offset those drawbacks. Identify terms such as unit, indexing, alphabetizing, and case ; Index and alphabetize data according to established ARMA rules Under this filing, files are arranged or classified in geographical order. Why are indexing rules important when filing names alphabetically? 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It also brings rapidity and efficiency in filing and other regular functions of the office. Moving Forward. The indexing system is closely related with the filing system. To increase the efficiency of the filing method.3. The following points highlight the importance of indexing in filing: -. Indexing can be regarded as the eye-sight of the filing system of an organization which shows the location and position of particular information. Filing is a form of record keeping in files for future reference. a. Indexes are constructed, separately, on … Filing is used to keep the records safely so it is a form of record management. Indexing helps to increase efficiency and save the time of the office. The indexing system is closely related with the filing system. The importance of record-keeping and filing systems cannot be too highly stressed. 1 Information is an important element in every organization. In this filing, the files are kept in a drawer that they do not reach to the bottom. Stay connected with Kullabs. Top Answer. c. It provides complete information about same subject. Document indexing in its simplest form refers to a means of organizing and storing documents for later retrieval based on some logical system. It is more flexible method of filing. So, filing keeps the records safely from insects, fire, water, theft, misplacement, etc. File management is an important topic for any office environment and was touched upon recently in our article discussing 8 Tips to Office Organisation.As this is something which is imperative to an effective office, it is important to broach the subject of electronic and paper files in more detail. Indexing is a part of filing. The challenge can be how to keep such information in a manner so organized that it would be easy to retrieve at any time, retain its validity and be easy to understand. The method of keeping the records or documents in a thick cardboard box or wooden or metal box is called box filing. It is an indirect method of classification of filing. Indexing can be regarded as the eye and sight of the filing system of an organization which shows the location and position of the particular information. Importance of Indexing . It provides a means of preservation of business records for reference at a future date. 1. 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